K-Curve Action Plan: On Track

On-Track K-Curve Action Plan

Your hotel performance is pacing in line with the market in its recovery from the COVID-19 disruption. This means you can begin the process of engaging customers but can’t be too aggressive. The Action Plan below is designed for those hotels who have not quite entered the recovery zone but are nearing that critical mark. Your recovery plan will cover up to 120 days.

Assumptions:

Either your hotel or your market have not entered the crucial 35-45% occupancy range. Knowland considers this to be the first step in the recovery process. It means your market has stabilized and transient business is beginning to return slowly.

While you might have some business related to COVID-19 it has only served to stabilize your business but not push it into recovery mode. Work with your Revenue Manager to understand how much of your current business is contributing to your occupancy. If the contribution is relatively low, your recovery is probably fairly stable. If most of your current business is COVID-19 related, you will need to be more cautious because as this business recedes, you might fall behind the curve. You will want to monitor this closely. As you evaluate the mix of your existing business, you can begin the next steps of recovery for the nest 30-60-90-120 days.

Recovery Action Plan

30 Days

Determine the target accounts with offices near your hotel. Identify businesses within concentric circles around your hotel – 2 miles, 5 miles and 10 miles.
Understand the meeting history of these local accounts. Look at both activity at your hotel and within your market. Has the account used your hotel or others like yours in the past? If not, they are likely not a good fit.
Know your relationship with these accounts. This goes beyond just bookings to the depth of your local relationships. When is the last time you talked to anyone at that local office?
Source contacts for the accounts. Account contact data could come from within your own hotel CRM, the company website, or a third-party source.
Segment your forecast and not just by market. Your forecast should be broken into smaller increments, so today’s pricing doesn’t impact tomorrow’s rates. Rates should only be managed 30 days into the future. Past that your rates should be more reflective of where you would have been before the disruption. This will help protect groups on the books as well as help your sales team price as group demand returns to the market.
Define your Duty of Care standards and train your employees so they can discuss it easily if questioned by customers. Make sure all your cleaning and sanitizing practices are well documented onsite and online, and instilled in your staff.
Work with your food and beverage staff to reimagine your banquet menus to reflect the new normal. Buffets will likely need to be removed. Trays of cookies and muffins are still viable, but they will need to be individually wrapped. This might mean pre-packaged items or simply freshly baked items locally wrapped. All of this will need to be reflected in your menus and your pricing. Don’t forget to update any online menus you have saved so customers can find the new menus easily.

60 Days

Prior to moving on, revisit the Knowland Recovery Dashboard to see if your hotel has upgraded its status. Move forward with the appropriate plan.
Begin calling all key accounts. The goal is not to sell but to maintain and deepen those relationships. These initial calls should be around how they are doing, how their companies are doing, and where there are from a recovery perspective. The answers you get here will inform when your next call should be and when you can start selling to them.
Reclassify your meeting space to understand the capacities based on varying distancing requirements. You should determine what the new capacity would be if you had to adhere to a 6, 7, 8, or 12-foot social distancing guidelines. This should be documented in formats that will allow you to share this information freely with customers.
Work with your revenue management team to understand how you will price and optimize meeting space with social distancing guidelines. You will need a plan for each social distancing protocol (6, 7, 8, and 12-feet). How many rooms will be required to waive meeting space? Will you need to require meeting room rental on all groups? Understanding this in advance will make it easier for your salespeople to sell without friction from the beginning.
Adjust all meetings still on the books to your new capacities. Will the new capacity require a shift in the meeting space? If so, now is the time to block the new space as necessary.
Reach out to those customers on the books and confirm they are committed and discuss new space requirements. This step is two-fold. One it will tighten your booking commitment while also solidifying available space for when groups and meetings return.

90 Days

Prior to moving on, revisit the Knowland Recovery Dashboard to see if your hotel has upgraded its status. If not, review the last 30-days and make the appropriate adjustments.
Revisit all of your key local accounts with a mind to sell. Let them know about your new Duty of Care standards. Invite them to visit the hotel to see them in practice where possible.
Communicate your new cleaning standards to all groups still on the books. Also share your new Duty of Care standards.
Update your forecast to reflect changes to meeting space. Create a “hot dates” quick sheet for your teams to work from showing days when occupancy is very high or very low. This should be updated weekly. Additionally, you might contemplate creating a version of this document to share with customers.
Start bringing back staff where appropriate as occupancy levels continue to climb. You’ll need to ramp up sales and service teams to stay ahead of your recovery curve.
Re-evaluate meeting room pricing. As bookings begin, determine if your new meeting room pricing protocols are appropriate. This should be review at least once per month.
Relaunch digital marketing especially for the leisure market. Chances are individuals are looking for getaways as shelter in place protocols are lifted. They might be looking for a staycation or escape within a 3-4 hour drive.
Don’t be picky about where the business originates. Recovery will come from all channels. Understand you may have to rebalance your distribution mix.

120 Days

Prior to moving on, revisit the Knowland Recovery Dashboard to see if your hotel has upgraded its status. If not, review the last 30-days and make the appropriate adjustments.
Amp up your sales efforts. Expand beyond the key accounts where you have relationships to all local accounts who have booked in your market in the past that you don’t have an active relationship with.
Expand to accounts outside of your market who have utilized your hotel in the past. This communication will be similar to what you did with your local accounts. Inform them about the changes you’ve made, update them on new menus, meeting room capacities, etc.
Reassess your new meeting room pricing protocols as appropriate once booking begins and you have market feedback. This review should be conducted at least once per month.
Revisit your forecast to see if you should combine your increments or segment the forecast even more. Forecasting will be tricky for the next 12-18 months as the recovery fluctuates. So, review and update your plans often based on changes in the virus status and your market “open” status.

The next 120 days will be critical. While it might seem logical that you will progress through the steps and keep moving forward, you should pay close attention to make sure your occupancies do not begin to fall behind the market. If your business level dips, you might need to go back and revisit steps from the prior action plan or stay within a specific period for longer.

Download your action plan as a PDF.

For information on Knowland solutions to help navigate your recovery, contact us here.